Terms and Conditions

Below are a lot of guidelines, as also found on other websites, which all should just be common sense.
In short: Have fun and keep it that way!

Jump to:
About the photowalks
Community guidelines
Code of conduct
Terms & Conditions
Privacy Policy
Copyright Statement

About the photowalks

  • The photowalks start at the posted time. Try to be there early, but if you are running late… just find us. The live location of the group (via Google Maps) will be shared in our WhatsApp and Signal groups. A link to join the groups can be requested by direct message.
  • If you register for a photowalk and you can not make it, please update your RSVP!
  • A photowalk could be cancelled or postponed in case of really bad weather.
  • The end time is an estimate only; the length of the actual walk could be different from posted.
  • Check before you go if all your equipment is working properly; lens cleaned, batteries charged, memory cards empty.
  • Come prepared: wear comfortable shoes, bring water and a snack, check the weather forecast – and don’t forget your camera.
  • The organisation is not responsible for any personal injury, loss, or damage to personal property during the photowalk. Participants are advised to have appropriate (travel/liability) insurance.
  • During the walk, pay attention to your surroundings, traffic, curbs and people.
  • Be respectful of residents, their property and privacy.

And finally:

  • Any type of camera is welcome.
  • If taking pictures or making photos gives you joy, you are more than welcome!

Community guidelines

To keep this a seriously fun and respectful place for everyone, we ask all members to follow a few simple guidelines:

  1. Use Your Real Name
    We’re all about real people, real connections. Please use your real name. It makes things more personal and friendly, as well as adding some accountability.
  2. Be Kind and Respectful
    Treat everyone with respect, regardless of experience level, background, or gear. Feedback is welcome, just keep it constructive and friendly.
  3. Keep It Relevant
    Use the right space for the right things:
    Post things where they make sense: chats can go in the general chat or the event specific chats, event photos may go in the event page, etc.
    When posting a photowalk or other event, make sure all the details are in there.
    This helps everyone find what they’re looking for and keeps conversations meaningful.
  4. No Promotion or Spam
    Please don’t use photographymeetup.com to promote your products or services, or social media unless you’re invited to do so. We want to keep the focus on community and photography.
  5. You Agree to Our Code of Conduct
    By being part of this community, you agree to follow our Code of Conduct. It sets the standard for how we show up and take care of one another, online and offline.

N.B. Not following these guidelines may result in warnings, temporary removal from events or online groups, or permanent removal from photographymeetup.com

SAFETY

This is important. When signing up for a photowalk, you are agreeing to meet people you may not have met before. Please take appropriate precautions, make sure someone knows where you are going and who you are meeting. Have a mobile phone with you and make sure it is fully charged. Try to connect with the organizer and other attendees via social media before the walk and get to know who you will be meeting.

As per the terms of service that was agreed to when becoming a member of photographymeetup.com, this site cannot be held responsible for the interactions that happen in the real world, it is your own responsibility to take the correct precautions.

General Note

Inappropriate or abusive behavior from any party will not be tolerated and will result in the banning from this site. We are committed to maintaining a safe, respectful, and welcoming space for all members. Please report any incidents of inappropriate or abusive behavior by sending an email to info@photographymeetup.com and it will be dealt with as quickly as possible.

Code of conduct

We’re here to create a fun, inclusive, and inspiring environment where everyone feels welcome and respected.
Whether you’re a community member, an organizer, or a guest at one of our events, by taking part in our community or events in any way, you explicitly agree to the following principles that shape our community.

  1. We include everyone, regardless of background, experience, or gear
    At photographymeetup.com, we celebrate diversity and welcome all identities, backgrounds, and skill levels. Whether you’re just starting out or have years of experience, you belong here. No fancy gear required—just passion, kindness, and a love for photography.
  2. Our community is for adults only (18+)
    To ensure the safety and suitability of our events, we require all members and participants to be 18 years or older. Some of our events may take place at locations where alcohol is served or in settings intended for adults, so we want to make sure that everyone is comfortable and safe. Our community and in-person events are designed specifically for adults.
  3. We treat each other with respect
    Everyone deserves to feel safe, valued, and heard. We listen to each other, speak kindly, and celebrate our differences. Discrimination, harassment, or hate of any kind has no place here.
  4. We look out for one another
    At events, online or offline, we support each other. We check in, lend a hand, and step up if someone needs help. If something doesn’t feel right, we speak up or reach out to the organizers.
  5. We give each other space and ask before sharing photos
    Respect personal boundaries. Always ask before someone’s up close portrait, and be mindful of personal space, especially in group settings.
  6. We contribute to a positive atmosphere
    Show up with good vibes. Encourage others, share your enthusiasm, and help make our community something people look forward to being part of.
  7. We take responsibility for our actions
    If we mess up, we own it and do better. This is a space where learning and growth are welcomed—for photography and for how we treat each other.
  8. Organizers take on extra responsibility
    If you’re organizing any event or activity within photographymeetup.com, you take on the responsibility of upholding and ensuring these values are followed. This includes creating a safe, welcoming, and respectful environment for all participants, and addressing any issues that may arise in a timely and constructive manner.

N.B. If any of these values are not followed, we may take appropriate action to address the issue. This can include warnings, temporary removal from events or online groups, or permanent removal from photographymeetup.com. We are committed to maintaining a safe, respectful, and welcoming space for all members, and any behavior that undermines that will not be tolerated.

Terms & Conditions

  1. Introduction
    Welcome to photographymeetup.com. By booking a tour, joining a photowalk or event or using our services, you agree to comply with and be bound by the following terms and conditions. Please read these terms carefully before making a booking.
  2. Bookings and Payments
    Booking Confirmation: All bookings are subject to availability and are confirmed once payment is received.
    Payment: Payments must be made in full at the time of booking. You will receive a payment request upon confirmation.
  3. Cancellations and Refunds
    Customer Cancellations: If you cancel your booking more than 48 hours before the scheduled photowalk, you will receive a full refund. Cancellations made less than 48 hours before the photowalk will not be refunded.
    Company Cancellations: photographymeetup.com reserves the right to cancel any photowalk due to unforeseen circumstances, such as extreme weather conditions or other emergencies. In such cases, you will be offered an alternative date or a full refund.
  4. Changes to Bookings
    Customer-Initiated Changes: If you need to change the date or time of your photowalk, please contact us at least 48 hours in advance. We will do our best to accommodate your request, subject to availability.
    Company-Initiated Changes: We reserve the right to make changes to the itinerary or to cancel a photowalk if necessary. In the event of significant changes, we will notify you as soon as possible and offer alternatives or a refund.
  5. Participation Requirements
    Age Restrictions: Participants under the age of 18 must be accompanied by an adult.
    Health and Safety: Participants should be in good health and able to walk for the duration of the photowalk. If you have any medical conditions or concerns, please inform us in advance.
    Equipment: Participants are responsible for bringing their own photography equipment. photographymeetup.com is not liable for any damage or loss of personal equipment.
    Minimum Group Size: Each photowalk requires a minimum of 5 participants. If the minimum group size is not met, photographymeetup.com reserves the right to cancel the photowalk. Participants will be offered an alternative date or a full refund in such cases.
  6. Liability
    Personal Injury and Loss: photographymeetup.com is not responsible for any personal injury, loss, or damage to personal property during the photowalk. Participants are advised to have appropriate (travel/liability) insurance.
    Force Majeure: We are not liable for any events outside our control, such as natural disasters, strikes, or other events that may affect the photowalk.
  7. Photography and Use of Images
    Photographs Taken by Participants: Participants retain the rights to the photographs they take during the photowalk. Any images taken during any of our events and posted in our Clubhouse, this or any other website, may be used for promotional purposes on our website and social media.
    Photographs Taken by Guides: Photographs taken by our guides during the photowalk may be used for promotional purposes on our website and social media.
  8. Code of Conduct
    Respect for Others: Participants are expected to respect the guide, other participants, and the local environment. Any disruptive behavior may result in removal from the photowalk without a refund.
    Compliance with Laws: Participants must comply with all local laws and regulations during the photowalk.
  9. Privacy
    Data Protection: We respect your privacy and are committed to protecting your personal data. Any information collected during the booking process will be used solely for the purpose of managing your booking and will not be shared with third parties without your consent.
  10. Governing Law
    These terms and conditions are governed by and construed in accordance with the laws of the Netherlands. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the Dutch courts.
  11. Amendments
    photographymeetup.com reserves the right to amend these terms and conditions at any time. Participants will be notified of significant changes, and the updated terms will be posted on our website.
  12. Contact Information
    For any questions or concerns regarding these terms and conditions, please contact us at:
    photographymeetup.com: info@photographymeetup.com

By joining or booking a photowalk or event with photographymeetup.com, you acknowledge that you have read, understood, and agree to these terms and conditions.

Privacy Policy

At photographymeetup.com, the privacy of our visitors is of extreme importance to us.
This privacy policy document outlines the types of personal information received and collected by the Sites and Apps, how it is used and safeguards your information.

Log Files
As with most other websites, we collect and use the data contained in log files. The information in the log files include your IP (internet protocol) address, your ISP (internet service provider), the browser you used to visit our site (such as Chrome or Firefox), the time you visited our Sites and which pages you visited throughout our site. The information we collect is used for internal review and is then discarded once used to improve the content of our Web pages.

Cookies and Web Beacons
We could use third party advertisements in our Apps and on our Websites. Our advertising partners include Google Adsense. Some of these advertisers may use technology such as cookies and web beacons when they advertise on our Sites or in our Apps, which will send these advertisers information including your IP address, your ISP, the browser/device you used to visit our site, and in some cases, whether you have Flash installed. This is generally used for geotargeting purposes or showing certain ads based on specific sites visited. Google’s use of the DoubleClick cookie enables it and its partners to serve ads based on their visit to this site and/or other sites on the Internet. Users may be able to opt out of the use of the DoubleClick cookie for interest-based advertising by visiting Google’s Ads Settings. More general info can be found at aboutads.info
If you do not wish these third parties to collect this data, then please do not use our Apps and do not visit our Websites.

Third party links
Occasionally, at our discretion, we may include or offer third party products or services on our Website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Childrens Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Your Consent
IMPORTANT: By using our Apps or Websites, you consent to our privacy policy. If we decide to change our privacy policy, we will post those changes on this page. This policy was last modified on August 1st, 2025.

If you require any more information or have any questions about our privacy policy, please feel free to contact us by email.

This copyright statement applies to all photography & images found on this website, photographymeetup.com, and any other sites found on the markohoven.nl domain. Please read carefully before downloading, linking to, or printing copies for use.

Please note that any photos added to the events on https://photographymeetup.com/ are not all copyrighted by Marko Hoven, but by their respective creators.

© Copyright 1970-2026 Marko Hoven.  All rights reserved.

I. Proprietary Rights
The photographs contained on this (photographymeetup.com), and any other site under the markohoven.nl domain, are the property of Marko Hoven and are protected by United States and International copyright laws. All copyright, trademark, and other intellectual property rights in this site, are the property of Marko Hoven.

All Photographs on photographymeetup.com are copyrighted.

No permission, either express or implied, is granted for the electronic transmission, storage, retrieval, or printing of the photographs contained on photographymeetup.com, other than that which is related to the normal “caching” practices of web browsers and activities such as downloading solely for your personal enjoyment. No parties/individuals visiting or viewing images from photographymeetup.com, may otherwise copy, modify, publish, transmit, or distribute the contents of the photographs found herein. Express written permission must be granted, on behalf of the photographer (copyright holder, Marko Hoven), in order to use these photographs for any purpose that is not outlined above.

Your use of photographymeetup.com or viewing of this statement indicates your acceptance of these conditions.

II. Personal Use Criteria
The following are a list of conditions where I, Marko Hoven, give individuals permission to link to (or copy) JPEG images and other material at no charge:

  1. You may print a copy of any photograph for personal reference without  further permission.
  2. Students are welcome to download images and incorporate them into school reports, presentations, etc. for free so long as proper credit/citation is given, without my further permission.
  3. Anyone can download images from Desktops / Wallpapers for the express use of displaying them on screen on any personal computer that is not being used for commercial or public viewing purposes.

III. Free Web Usage Criteria
The following conditions define my authorization for use of my images on the Web, free of charge, so long as proper attribution of copyright is given to the Utrecht Photography Meetup Group and include the website, https://photographymeetup.com/ in said attribution:

  1. You may make LINKS to the images on pages you maintain for yourself for personal, non-commercial use.
  2. If you are preparing FREE online site guides for other photographers, bloggers, and photograph forums, you may make use of these images, BUT ONLY IF YOU ATTRIBUTE THEM AS DESCRIBED ABOVE.

IV. Commercial Use
Those persons who wish to use the photography found on this site in a commercial fashion must receive written consent from me, Marko Hoven, prior to its commercial use. To obtain consent, interested parties should contact Marko Hoven. In that message the following should be addressed:

  1. Image(s) you would like to use
  2. Where they will be displayed
  3. How they will be displayed
  4. Intent of its display
  5. Duration of their public viewing
  6. Any other information you feel would be useful

Any commercial use of my photography without prior consent is a violation of United States and International copyright law.

V. Copyright Protection Tactics
In attempts to maintain the integrity of the copyrighted photographs found on this site, several copyright protection methods have been utilized. Some of these tactics include, but are not limited to:

  1. Placement of watermarks
  2. Resizing of images
  3. Conversion of images to low resolution for web use

If you would like to use a specific photograph with some of the copyright protection tactics removed, please contact me and describe what the intended use of the imagery with the copyright protections tactics reduced. 

IV. Copyright Infringement is Serious
The act of infringing on a copyright is a very serious business and is punishable by fines and/or imprisonment. I have worked very hard to present you with a quality photographic experience and I kindly ask that you will refrain from copying anything from the site onto your own hard drive, diskette(s), printer, etc. You are welcome to copy the hyperlinks to other sites found on photographymeetup.com, however, I ask that you do no copy any of the graphics, photographs, or articles from this site for your own use (other than the terms stated above). Doing so is an infringement of United States and International copyright laws.

Finally, to be clear: * photographymeetup.com is in no way affiliated with meetup.com
website by: Marko Hoven
icons by: Freepik

Have a nice day!